Technical Assistant [Qatar]

 

Description

Key Roles & Responsibilities

• Handle incoming post and messages, filter emails and, where necessary, respond to these or drafts responses ready for review tailoring these to suit the audience;
• Assist the diving department staff in handling of duties, serving as an informational resource for the department with regards to administrative inquiries or problems;
• Assist the diving department with visitors enquiries;
• Assist department on his administrative needs and documents;
• Create clear documentation and mapping of processes and coordinate and prepare work to support the team including all preparation, follow up and minutes taking;
• Maintain records in paper files and I or electronic systems including databases to ensure that correct information is available upon request and maintain proper filing for confidential files and records;
• Monitor and review budget expenditure and invoice payment for the department, including expenses and stationery;
• Maintain the department supply inventory, including placing orders and handling receipts and delivery;
• Handle purchase orders through 1-Proc. Take care of all department purchase requirement through 1-Proc. Need to follow up until we receive the material;
• Co-ordinate for the departmental General Service requirements;
• Follow up with finance for payment status (after payment request submitted to finance);
• Assistance for filing of department documents;
• Manage and coordinate appointments, visits, meetings, conferences and power point presentations, including travel and accommodation and other ad hoc tasks for department;
• Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards;
• Work safely at all times, protecting the health and safety of everyone in the workplace;
• Perform other job-related duties as assigned.

Qualifications

Education & Professional Qualification:
Diploma in Secretarial or Office Management or any related field (technical support).
Professional Experience:
2 - 3 years in technical support or office administration. Experience in an operational department is preferred.
Geographic Experience:
Not a requirement
Computer Skills:
Very Strong knowledge Microsoft Office and web applications; Oracle is a plus
Language Skills:
Fluent in English - both written and spoken; Arabic a plus
Market/Industry/Functional Knowledge:

• Strong knowledge of administrative and clerical procedures
• Strong knowledge of data recording and management methods tools and related techniques
• Understanding or project management practices
• Good understanding of Quality Management Systems, such as ISO 9001

Others:

• Pleasant personality
• Good interpersonal and communication skills

Job: Technical

Organization: Engineering & Construction

Job Posting: May 16, 2023 Unposting Date: May 30, 2023

 

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